Who Can Apply
Goods and Services Contracting
Annual Construction Plan
Professional and Technical Advisory Services
Airport Concessionaires and Retailers
Janitorial Maintenance SBE Program
Each year, hundreds of certified minority-owned, woman-owned, small and disadvantaged business enterprises (MWSDBEs) play a major role in Port Authority operations—delivering critical services and products that fuel the world's largest airport system, the East Coast's biggest seaport and the region's most active tunnels, bridges, terminals and rapid-transit system, PATH.
Now more than ever before, The Port Authority of New York and New Jersey needs regional businesses to help it complete a multitude of multimillion-dollar public works projects, including:
To participate in our supplier diversity programs, your business must first be certified by The Port Authority of New York and New Jersey and then registered with our Procurement Department. Certification is a process that ensures that a company is owned and controlled by a member of a minority group or a woman or is a small business enterprise.
Once you've completed your vendor registration, your company will receive solicitations for Port Authority contracting opportunities. Once certified your company will be able to benefit from our set-aside, price preference and subcontracting programs and have access to a full complement of business-assistance programs. Because many public agencies and private organizations recognize our certification, we have opened the door for Port Authority–certified firms to access billions of dollars in contracting opportunities throughout the region.
At the Port Authority, we believe that our operations should reflect our community and that minority, women-owned and small businesses can provide us with unique perspectives that benefit our agency. Our goal is to award 12 percent of contracts to minority businesses and 5 percent of contracts to women-owned businesses. We also encourage our business partners to adopt our 12%, 5% goal.
Over the last five years, this commitment to the region’s businesses has created nearly $2 billion in regional economic activity, $1.2 billion in awards, more than 10,500 new jobs, and $507 million in wages.
Eligible businesses can apply to be certified as one of the following and, once registered, will receive contract solicitations with the Port Authority:
Minority Business Enterprise (MBE) — Your business must be at least 51 percent owned by, or, in the case of a publicly owned business, at least 51 percent of the stock must be owned by citizens or permanent resident aliens, and the management and daily business operations must be controlled by one or more of such individuals who meet the following ethnic definitions: Black, Hispanic, Asian-Pacific, Asian-Indian, or Native American.
Women-Owned Business Enterprise (WBE) — If your business is at least 51 percent owned by citizens or permanent resident aliens who are women and whose management and daily business operations are controlled by women, your firm may qualify for this certification. In the case of a publicly owned business, the requirement is that at least 51 percent of the stock be women-owned.
Small Business Enterprise (SBE) — Businesses certified in this category must have a principal place of business in either New York or New Jersey; must have operated that specific type of business for at least three years, and cannot exceed certain average income limitations utilizing gross revenues for the last three fiscal years established by the United States Small Business Administration. The limitations are: construction — $14 million; architecture and engineering — $4.5 million; landscape architectural services — $7 million; marine engineering and naval architecture — $18.5 million; janitorial maintenance — $16.5 million; unarmed guard service — $18.5 million; financial services — $7 million and, commodity services — $7 million.
Disadvantaged Business Enterprise (DBE) — Firms that are at least 51 percent owned and controlled by one or more socially and economically disadvantaged individuals, or, in the case of a publicly owned business, at least 51 percent of the stock is owned by one or more socially and economically disadvantaged individuals; and whose management and daily business operations are controlled by one or more of such individuals.
Socially and economically disadvantaged individuals are citizens or lawful, permanent residents of the United States and are ethnically defined as Black, Hispanic, Portuguese, Spanish, Asian-Pacific, Asian-Indian, Native American, or who are women – regardless of race or ethnicity – and members of other groups found to be economically and socially disadvantaged by the U.S. Department of Transportation or by the U.S. Small Business Administration.
To receive solicitations to bid on Port Authority’s contracts, you must first register your business and create a vendor profile so that your firm is included in a vendor database organized by the type of product or service you select. As the need arises, a Port Authority buyer can contact appropriate firms from the appropriate bid lists. When a firm, certified or otherwise, submits the lowest responsive bid, the Port Authority reviews that firm’s qualifications to perform that specific contract.
The Port Authority satisfies most of its purchasing needs through competitive bidding procedures. Contracts are awarded to the lowest responsive bidder or highest qualified proposer. Purchases may be made according to other accepted, efficient practices when this is in the best interest of the agency.
As an M/W/SBE vendor, you may qualify to participate in the following programs:
Set-Aside Program – The Port Authority reserves certain contracts for construction, supplies, equipment, and operations services to be bid out only to New York or New Jersey based, Port Authority-certified M/W/SBEs, that are registered with the agency’s vendor database. This enables firms to compete for significant contracts in a limited, competitive environment.
Vendor Price Preference Program – On selected bid commodity and service contracts, a price preference may be offered to New York or New Jersey-based Port Authority certified M/W/SBEs. On those bids, a business may be awarded the purchase order even though their bid exceeds the lowest bid by up to 10 percent for MWBEs, or 5 percent for SBEs.
Subcontracting Program – Many Port Authority contracts provide for good faith subcontracting opportunities to Port Authority-certified M/W/DBEs. As a certified M/W/DBE registered in our vendor database, your firm’s name will be made available to other contractors or vendors who, to meet M/W/DBE subcontracting goals, may invite you to participate with them as a subcontractor on their Port Authority contracts.
The Port Authority predominantly purchases goods and services through competitive bidding procedures. Contracts are mostly awarded to the lowest responsive bidder or highest rated proposer. Purchases may be made according to other accepted, efficient practices when this is in the best interest of the agency. Please note that to participate in our bidding programs for M/W/SBEs, you must first be certified and registered in the agency’s vendor database as an M/W/SBE vendor.
Goods and Services Contracting- Special Bidding Programs
Eligible qualified businesses that are certified and registered may be able to participate in the following programs:
The Port Authority reserves certain contracts to be bid out only to New York or New Jersey based Port Authority-certified MWBEs or SBEs. This enables firms to compete for significant contracts in a limited, competitive environment.
Vendor Price Preference Program
On selected bid commodity and service contracts, a price preference may be offered to New York or New Jersey-based Port Authority certified M/W/SBEs. On those bids, a business may be awarded the purchase order even though their bid exceeds the lowest bid by up to 10 percent for MWBEs, or 5 percent for SBEs.
Many Port Authority contracts provide for good faith subcontracting opportunities to Port Authority-certified MWBEs. As a certified MWBE registered in our database, your firm’s name will be made available to other contractors or vendors who, to meet MWBE subcontracting goals, may invite you to participate with them as a subcontractor on Port Authority contracts.
If you are certified with the Port Authority as a MWSDBE, you may participate in several unique programs designed to foster opportunities for you to compete for the Port Authority’s construction contracts.
Companies seeking M/W/SBE certification under the Construction Program need to complete a Construction Reference Sheet for each specialty they perform. They are prequalified by the Engineering Department based on references submitted and are categorized by trade, size of contract (e.g. contracts with estimated total costs less than $500,000, $500,000 to $1.5 million, and greater then $1.5 million), and the state in which the firm’s business is located. This information is used to determine who will be solicited for each contract.
If a company is already M/W/SBE certified and prequalified in a category and dollar range they may at any time submit a Construction Reference Sheet to the Office of Business Diversity and Civil Rights to update the category(ies) or dollar range status.
Each year a forecast of construction contracts is published in a continuing effort to encourage participation in the Port Authority’s procurement of construction services. This forecast identifies contracts to be publicly advertised, as well as set aside to M/W/SBEs. This guide is an invaluable resource in understanding Port Authority construction contract procedures.
Construction Contracting Bidding Programs
Most construction contracts valued at less than $500,000 are considered for MWBE solicitation under this program, and certain contracts valued at $500,000 or more may be set aside for bidding by certified MWBE and SBE contractors with experience on contracts in the same estimated dollar range. Certain contracts over $1 million may also be set aside for bidding by select lists of pre-certified and pre-qualified M/W/SBEs.
This program enables vendors to compete with firms of similar size and expertise in a limited, yet competitive environment. Contract document fees are waived for all contracts included in this program.
Note: Bid bonds and Performance and Payment bonds are not required for contracts under $1,000,000 on set-aside or publicly advertised contracts.
MBE/WBE and DBE Subcontracting Programs
The Port Authority enters into contracts with "prime" contractors to ensure a single entity is responsible for its work. However, the Port Authority does set good faith MWBE subcontracting goals on a contract by contract basis for most of its publicly bid contracts valued in excess of $500,000. The Office of Business Diversity and Civil Rights provides a listing of MWBEs to all bidders on these contracts.
The Port Authority also administers a Disadvantaged Business Enterprise (DBE) program that promotes participation of such firms in federally funded projects and airport concessions.
Quick Bid Program
The Quick Bid Program is another opportunity for MWBE companies to compete for Port Authority construction contracts in a limited competitive environment. Quick Bid contracts are for small construction contracts that are estimated not to exceed $500,000 in total cost. When a contract is identified for inclusion in this program, staff will solicit bids from a set-aside list of MWBE or SBE contractors qualified to perform work in the catgory(ies) represented by the contracts. This program is designed to shorten the time it takes to award small contracts or a general work in nature. The Authority also provides interested bidders with free construction contract documents for use in preparing and submitting their bids.
Contracts prepared under the M/W/SBE Set-Aside Program may contain provisions to pay the contractor twice a month to further assist smaller firms in meeting their payrolls.
M/W/SBE Special Payment Programs are available to help small business maintain a cash flow.
When the Port Authority’s workload demands require retention of external professional, technical and advisory service firms to supplement in-house capabilities, it typically relies upon a publicly advertised solicitation process. All such advertisements appear on the Authority’s website, and can be directly accessed at: http://www.panynj.gov/business-opportunities/bid-proposal-advertisements.html. Once at this location, select the “Professional Services” tab to view a complete list of current advertisements. The list changes often, and should be monitored daily for both new solicitations, and for addenda to current solicitations.
If your firm provides professional architectural, engineering and related technical services, you are also encouraged to complete a copy of the Engineering Department’s “Professional Service Firm Questionnaire.” The General Instruction link within the questionnaire provides information about completing the forms online, and related inquiries.
The Port Authority reserves certain Professional, Technical and Advisory services solicitations for Port Authority-certified MWBE firms. This enables such firms to pursue prime consulting opportunities in a limited competitive environment.
Port Authority agreements include provisions requiring consultants to make a good faith effort to provide subconsulting opportunities to Port Authority-certified MWBE firms. As an Authority certified MWBE, your firm’s name and contact information is made available to such consultants, who in turn, may seek your participation on an Authority or other project as the need arises.
The Port Authority has a program to ensure that you have access to concessions and retail opportunities at various Port Authority facilities. Companies interested in operating newsstands, duty-free stores, food and beverage establishments, gift shops, and other retail stores at Port Authority facilities must have appropriate capitalization and significant experience in the business they are proposing.
To learn more about these opportunities at specific airports please visit http://www.panynj.gov/airports/
The Janitorial Maintenance Small Business Enterprise Program provides Port Authority-certified JMSBEs the opportunity to compete for janitorial service contracts with companies of similar size and scope. Once certified as a JMSBE, vendors must participate in a prequalification process to determine the firm’s eligibility to bid or submit proposals for future cleaning contracts for general cleaning services. Over each three-year contract cycle, the Port Authority’s Procurement Department awards almost 20 JMSBE contracts ranging from $30,000 to $5.5 million a year. To participate, a janitorial services company must be certified as a small business enterprise that has been in business for three years, has a principal place of business in New York or New Jersey, and has gross sales on average of $16.5 million a year or less.
Find contracts, solicitations or other vendor services.
See a forecast of construction contracts for the year.