Employee Overtime Hours
First Quarter, 2013
Some of the significant overtime usage highlights through the 1st Quarter of this year are:
Civilian overtime totaled nearly 308,000 hours in the first quarter, approximately 71,000 hours or 30 percent over budget and 90,000 hours or 42 percent higher than the same period in 2012. Excluding overtime for Snow and Ice removal and ongoing Hurricane Sandy (Sandy) recovery efforts, civilian overtime was 1,000 hours less than budget and 10,000 hours less than the first quarter last year.
- Snow and Ice (39,000 hours) and on-going Sandy recovery/repairs (34,000 hours) accounted for the entire civilian first quarter overrun in overtime hours compared to budget. This year there were a significant number of snow occurrences requiring more coverage. Sandy overtime hours and dollars were not budgeted but are being recorded as we expect reimbursement for these costs from insurance or Public Assistance.
- The on-budget overtime performance by the civilian workforce is supported by new management controls and reporting procedures introduced early in 2012. Going forward, major civilian overtime drivers will continue to be targeted for problem solving, and implemented mitigation strategies will continue to be monitored and refined. Advance recruiting methods will be developed in order to meet projected turnover and to reduce the time to fill key vacancies.
Public Safety worked 239,000 overtime hours during the first quarter of 2013, 57,000 hours or 31 percent higher than budgeted, and 49,000 hours or 26 percent higher than the same period in 2012.
- The primary drivers for this increase were accelerated Airport Rescue and Fire Fighting training, higher than anticipated airport perimeter patrols, supervisory vacancies and sick/injury-on-duty (IOD) absences.
- With regard to Public Safety mitigation strategies, regular overtime management meetings recently introduced by the new Chief of Security Office have already resulted in two commands reducing overtime and managing well within the Budget. Additionally, post coverage is being assessed to ensure optimization of resources and deployment of officers, qualified pools of candidates for police supervision are being developed in order to quickly fill vacancies and new strategies are being developed for sick/IOD case management.