Employee Overtime Hours

Some of the significant highlights of the Third Quarter, 2014 overtime performance are:

  • Through the 3rd quarter, agency core overtime hours, excluding Snow, Sandy Recovery and Other Emergencies, was 1.5 million hours, 278K hours or 22%, over plan. 
    • Civilian core overtime was 4,000 hours, or 2%, under plan, excluding PATH and Aviation.
    • Police continued to manage to total workload and was 170,000 hours, or 24%, over plan.
  • The benefit of the newly graduated 113th class of 249 recruits is demonstrated by the average reduction of 15,000 hours, or 24%, in police officer monthly overtime usage based on preliminary October and November performance. 
  • Total agency overtime costs were $192.2 million, $35.4 million or 23%, over plan. 
    • Total civilian overtime costs were $85.9 million, $22.5 million or 36% over plan.
    • Total police overtime costs were $106.3 million, $12.8 million, or 14%, over plan. 
    • After taking into account certain recoveries, including flight fees, grants and other reimbursements, the estimated impact was $16.2 million.

2014 3rd Quarter Civilian Overtime Performance

  • Through the 3rd quarter, excluding Snow, Sandy Recovery and Other Emergencies, core civilian overtime performance was 107,000 hours, or 20%, over plan and 68,000 hours, or 12%, over the same period in 2013.  
  • Overall, core civilian overtime usage on a 3rd quarter to 2nd quarter comparison was up 26%.
  • The primary drivers of the overage continue to be PATH and Aviation unplanned work and higher than planned absences.
    • PATH core overtime was 74,000 hours, or 38%, over plan and 71,000 hours, or 37%, over the same period in 2013.
      • Primary overtime drivers continue to be the FRA-mandated accelerated construction for the installation of Positive Train Control systems, FRA-mandated PA-5 car radio modifications and airbrake overhaul, higher than planned staff coverage due to unscheduled absences and the continuation of the increased train service for the Pulaski Skyway closure.  
      • The accelerated construction for the installation of Positive Train Control required an incremental 32 weekend closures above the original 13 weekend closures budgeted for this year.  The associated critical work completed during the closures has contributed to 30,000 hours, or 41%, of the PATH’s year-to-date variance.  Weekend closures for PATH are completing this weekend
    • The Aviation core overtime hours through the 3rd quarter was 37,000 hours, or 23%, over plan, and 26,000 hours, or 15%, over the same period in 2013.  In the 3rd quarter, Aviation overtime was 23,000 hours, or 38%, over plan.
      • Factors contributing to Aviation’s overrun continue to be FAA airfield-compliance maintenance requirements at John F. Kennedy International (JFK) and LaGuardia (LGA) Airports, which were accelerated in the 3rd quarter, as well as higher than planned staff coverage. 
      • Capital construction support overruns in the 3rd quarter decreased due to the completion of the accelerated runway rehabilitation at Newark Liberty International Airport (EWR), which led to the reopening of the runway five days ahead of schedule.

2014 3rd Quarter Police Overtime Performance

  • Through the 3rd quarter, police overtime was 170,000 hours, or 24%, over plan and 122,000 hours, or 16%, over the same period in 2013.  In the 3rd quarter of 2014, police overtime totaled 97,000 hours, or 46%, over plan. 
  • Overall, police overtime usage on a 3rd quarter to 2nd quarter comparison was up 24%.
  • The overrun was primarily due to higher than anticipated training needs, heightened security checkpoints, higher than planned coverage for construction at the Bayonne Bridge and Goethals Bridge and unplanned full-scale exercises with mutual aid partners. Costs incurred for various activities, such as for the Super Bowl earlier this year and full-scale exercises, are recoverable through grant reimbursements and other recoveries. 
  • Public Safety continued to manage to total workload - overruns in overtime corresponded with underruns in straight-time hours.  In addition, October and preliminary November results demonstrated the benefit of the new recruits. When compared to September, police officer overtime  reduced by 14,000 hours, or 22%, and 17,000 hours, or 26%, respectively,

Mitigation Strategies

  • The Agency continues to focus on overtime monitoring and mitigation
  • Preliminary results of the Integrated Absence Program for the period of March – August indicated a 9% and 20% decline in average lost days attributable to sick and IOD absences, respectively.  Data will continue to be closely monitored and evaluated to determine necessary follow-up actions lowering absence. 
  • Agency is recruiting to add staff in high overtime-earning areas in an effort to mitigate overtime.
  • Aviation is undergoing comprehensive workload analyses at JFK, LGA and EWR.  Upon the completion, workload analysis will begin at PATH.


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